How do I upload and maintain employee information?

The system can be pre loaded with employee information held on a CSV file or Excel spreadsheet. Individuals are assigned to locations and business units within an organisational tree allowing effective multi level reporting. Information can be updated on a monthly or quarterly basis through subsequent imports or the data can be managed manually if you so wish.

What sort of reports can I run?

Three different tiers of reporting reside within the system:

• Standard
• Directors
• Individual

Absence statistics can be collated and compared for individuals, locations and departments. This information is automatically converted into charts and graphs making it very easy to present findings and trends at management meetings. The system contains the facility to create your own custom reports should you require any additional information and analysis. Sample reports include:

• Monthly, quarterly and annual comparisons
• Best and worst performing departments
• Top five causes of absence
• Comparisons with the national average

How does the Bradford Factor work?

This is used by many organisations to measure the impact of staff absence. It is based on the premise that short and frequent absences are more disruptive than longer ones. This is because it is easier to make arrangements to cover for an employee who is going to be off work for a significant period of time with a genuine illness or medical condition.

The calculation behind the Bradford score is as follows:

S x S x D = Bradford points score

Where S is the number of days of occasions of absence and D is the total number of days absence.

So, for employees with a total of fourteen days absence in one year, the Bradford score can vary enormously, depending on the number of occasions of absence involved.

One absence of ten days is ten points. (1 x 1 x 10)

Five absences of two days each is two hundred and fifty points. (5 x 5 x 10)

Ten absences of one day each is one thousand points. (10 x 10 x 10)

How can I measure the impact of the system?

Identification of unacceptable levels and patterns of absence is important, but organisations then need to devise intervention strategies and gauge their effectiveness. The Absence Management tool enables you to assess the financial implications of your current situation, compare with the national average and then assess the cost savings of your improvements as you implement them.

Examples of financial reporting:

• Cost of absence per month, per quarter and per annum
• Savings within time period
• Savings since the Absence Management System was introduced